• Outline an agenda and timeline for the event.
• Set an approximate date.
• Select the site of the event.
• Site selection - is there a facility adequate to accomplish the objectives?
• Budgeting - how much is it going to cost?
• Get the word out to centralize location and special needs.

Make and maintain a budget and keep track of where money is spent - especially if others are sharing in the expenses.

• Negotiate a meeting place and get plans in writing to review before signing a contract.
• Delegate tasks ... you can't do it all.
• Organize activities for children of all ages.
• Use name tags.

Set a theme. Planning is a great deal easier when centered around an idea, activity or event. Possible suggestions are:

Flashback; 50's, 60's, 70's, Sock Hop Sports The Zoo Come as you were! Cajun Nautical Motivational Themes Casino It's a JUNGLE out there!

County Fair Racetrack Country Western The Seasons Oh, to be a kid again This is Your Life ... (or OUR Life) Black and White Road Less or More Traveled

• Create committees for various areas
• Invitations:

  Locating guests: www.switchboard.com
  
  Begin by making a list of people to invite.
  
  Contact the people that you already have addresses or phone numbers for.
  
  Ask others for the names, addresses, and phone numbers of the people you're missing.
  
  Written invites are a great idea. Try to make them fun and different. Use your personality. Tell your guests when the event will start (and when).
  
  Let your guests know what kind of attire is appropriate

• Nametags:

  When making out nametags, be sure that they are large and clear enough to be read for 3 feet away. Make out one ... stand back and make sure!
  
  Color code name tags to designate immediate families, chapters or groups.

• Momentos:

  Providing a guest book can be much fun and help make the party memorable. Don't' be afraid to put out a guest book and invite your guests to sign in as they arrive.
  
  Old photographs, scrapbooks and keepsakes have wonderful display. Ask everyone to bring something from a past gathering or event.
  
  Family Cookbook. Crate a family cookbook with recipes provided by your group.
  
  Family scrapbook consider using disposable cameras for your individual photos at the rally functions. Lave them on tables and ask that they be turned in (undeveloped) at the event's close. You may then crate a book for future gatherings or produce an "annual" for everyone.

• Children: www.kidstravelfun.com

  Food and Meals - Children are usually happiest when they have their own opportunity to socialize. Consider creating a table especially for their meals and maybe to enjoy a simpler faire.

  Entertainment - Storytelling; try to aim for funny and embarrassing (therefore funny) areas. Kids always love to hear grandpa and grandma tall stories about their parents (you know why kids and grandparents get along so well ... they have a common enemy). And don't forget to ask the kids to tell stories also.

  Quieter time and keeping the young'uns busy - Coloring books, bubble blowing and sidewalk chalk are some good ways to keep kids busy when the adults want to chat. have a variety of possibilities available.

If you have information or ideas on group planning, be sure to share with us. We would love to hear your ideas! grr@travelingseries.com